How to organize hotel confirmations, tickets, and QR codes

Start with four categories

Gather information from emails, booking apps, and photos in trip date order. Keep outdated booking confirmations somewhere separate.

Booking notes in simrip can hold booking references, phone numbers, URLs, amounts, and written notes. You can attach up to 10 images or PDFs per booking note. Use text for finding details and attachments for showing documents.

Add bookings so they are ready to open on the day

1. Add booking information to the relevant planOpen a plan, such as your hotel stay or transport, and add booking information. Enter the reference, phone number, and URL; use the memo for the booking name and number of people.
2. Separate “Need to book” from “Reserved”Use “Need to book” for arrangements still to make and “Reserved” once confirmed. The Bookings screen brings together plans that have booking information.
3. Save the plan, then attach images or PDFsAdd tickets and confirmations with useful names such as “Day 1 hotel confirmation.” You can attach up to 10 files to one booking.
4. Review both the details and files after a changeWhen a booking changes, check that its dates, reference, memo, and confirmation agree. Update the booking status yourself to match the information you have.

Use a consistent note format

Screen brightness and connectivity can affect how easily you can present a QR code. Check with the booking provider whether screenshots are accepted, and make sure you can open the official app or original PDF if needed.

Choose device-only storage or sharing with participants

Files only you need

Choose to save an attachment only on this device to keep it from being shared with participants. This is useful for your own ticket or other files the whole group does not need.

Files your companions need too

In Edit together, choosing to share with participants stores the attachment in the cloud so they can open it. You can also start a shared trip without sharing its existing attachments.

Uploading may still be in progress. Check that the attachment is shown as shared with participants. If sharing fails, check your connection and retry.

Choose a sharing method

Check before departure

1. Open essential attachments while connectedOpen each confirmation on your own device, including files shared by companions. Seeing a filename or small preview does not necessarily mean the original is saved on your device.
2. Try opening them again without a connectionBefore departure, use airplane mode or otherwise disconnect and reopen the images and PDFs you need. If a file does not open, reconnect and prepare access through the original booking app or file as well. Follow the provider’s instructions for tickets that must be shown in its official app.

• The dates, number of people, and booking names match your itinerary
• Outdated files from changed or canceled bookings have been removed
• The QR codes you will present are valid
• You can open essential files without a connection
• You are sending companions only the information they need
• You have considered what to do if your device runs out of battery

Explore booking notes and attachments in simrip